Candidate Privacy Policy

Welcome to Infinity Arc! We look forward to working with you to help you to further develop your career.

This privacy notice (“Privacy Notice”) describes what personal information we collect from you, how we collect, use and process it, and how, in doing so, we comply with our legal obligations to you. It applies with regards to any position you apply for at Infinity Arc. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights. We know it is long, but please read this Privacy Notice carefully.

1.Some terms to be clear about:

First, we need to be clear about how we use some words in this Privacy Notice.

It may seem obvious, but in this Privacy Notice, you will be referred to as ‘the Candidate’ or ‘You’.

When we talk about ‘us’ or the ‘Company’ we mean Infinity Arc Technologies and its affiliated companies. We have our registered office at 1130 Ashgrove Cres, Oshawa, ON L1k 2W5 Canada. The companies and business lines several HR (Human Resources) activities like staffing, recruitment & selection, testing solutions, career transition, talent development, training & education.

This Privacy Notice is about how we process your information as an individual. It is not about how we process information about companies (although sometimes the two overlap). This type of information is sometimes called ‘personal information’, ‘personally identifiable information’ or ‘PII’. We use the term ‘personal information’ or ‘data’ in this Privacy Notice.

2. What personal information we will collect and why? How will we use it?

We will collect data about you, both personal data (such as your name and contact details) and also sensitive personal data (such as information in your CV). Details of your public profile on social media (Facebook, Twitter, LinkedIn, etc.), and other public information and records, may be consulted by our recruiters with the sole purpose of assessing and ascertaining your experience and professional skills, and to know whether your profile is consistent with Infinity Arc culture and values.

The personal data and sensitive personal data will be stored, processed, used and disclosed by us in the following ways:

to provide our recruitment services to you and to facilitate the recruitment process;

to assess data about you against vacancies which we judge may be suitable for you;
to send your information to clients in order to apply for jobs or to assess your eligibility for jobs;
to enable you to submit your CV, apply online for jobs or to subscribe to alerts about jobs we think may be of interest to you;
to allow you to participate in specialist online training services;
to allow you to participate in interactive features of our service when you choose to do so;

to market our full range of recruitment services to you (permanent, temporary, contract, outplacement and recruitment process outsourcing services);
to enable us to develop and market other products and services and where you have consented to being contacted for such purposes;
to improve our customer service and to make our services more valuable to you (including tailoring our website and our group companies websites when you log on to enrich your personal online experience);
to send you details of reports, promotions, offers, networking and client events and general information about the industry sectors which we think might be of interest to you where you have consented to being contacted for such purposes;
to answer your questions and enquiries;
to promote and develop the services we provide;

to third parties where we have retained them to provide services that you or our client have requested, such references, qualifications and criminal reference checking services, verification of the details you have provided from third party source, psychometric evaluation or skill test;
to third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business systems, research and mailing houses and outsourcing partners;
to regulatory or law enforcement agencies if we believe in good faith that we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court of competent jurisdiction, or in connection with legal proceedings;
to use your information on an anonymised basis to monitor compliance with our equal opportunities policy; and
to carry out our obligations arising from any contracts entered into between you and us.

If you do not want us to use your personal data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data. Where there is no such box we will use your personal data as stated in this Privacy Policy.

From time to time we may seek your consent to process, use or disclose your personal data for any other purpose not listed above.

We reserve the right to transfer your personal data to a third party in the event of a sale, merger, liquidation, receivership or transfer of all or substantially all of the assets of our company provided that the third party agrees to adhere to the terms of this Privacy Policy and provided that the third party only uses your personal data for the purposes that you provided it to us. You will be notified in the event of any such transfer and you will be afforded an opportunity to opt-out.

Depending on the relevant circumstances and applicable local laws and requirements, we may collect some of the information listed above to enable us to offer you employment opportunities which are tailored to your circumstances and your interests.

3.How do we collect your personal information:

The personal information we collect about you comes from the application forms or other materials you submit to us, your interactions with us and others as part of your application.

In some cases, we will also collect personal information indirectly from third parties, such as from recruitment agencies that we work with, background check providers or from publicly available sources such as LinkedIn and Twitter in accordance with applicable law.

4. Do you have to give us the personal information that we ask for?

You are not obliged to provide your personal information to us, but it would not be possible for us to work with you, or provide our services to you, if you do not provide us with a required minimum in order to assess your suitability for a position with us. It may also limit the services that you can receive from us if you in some instances choose to provide us with limited personal information.

5. Do we use artificial intelligence?

Yes, we do use artificial intelligence (AI) at times. However, we do not use your personal information in any automated decision making (a decision made solely by the creation and application of technologies without any human intervention) or profiling (processing of personal information with a range of technologies that reduce human intervention to evaluate certain conditions about an individual) that produces a legal effect or similarly significant effect concerning you.

We use a range of technologies to analyse your data. In all cases, there is always human intervention in these processes, as we use these tools to support our expert human decision makers.

We use automated systems/processes with the conditions described in the previous paragraph to help our staff manage large volumes of data or applications, and we might use AI (for instance machine- learning, logic- or knowledge based and statistical approaches) to provide you, and our clients, with the services you request from us. While we do use AI systems, all decisions which may affect you are taken by our trained recruiters. Accordingly, these AI systems do not have legal effect.

For example, when our clients are looking for candidates for jobs, we can conduct a search of our lists of candidates using machine- learning, logic- or knowledge based and statistical approaches which uses attributes such as your job title, availability, skillset, assessment scores and locations, to compile a shortlist which displays a list of candidates that are most likely to fulfil the client’s requirement.

6.What are your rights regarding your personal information:

Under applicable data protection laws, you have the following rights:

Right to access and obtain a copy of your personal information: You are entitled to request confirmation whether we process any of your personal information. Where this is the case, you may have access to your personal information and to certain information about how it is processed. In some cases, you can ask us to provide you with an electronic copy of your information. In some limited circumstances, you also have the right to request portability of your personal information.
Right to correct your personal information: If you can demonstrate that the personal information we hold about you is not correct, you can ask that this information is updated or otherwise corrected. 
Right to be forgotten/have data deleted: In certain circumstances you have the right to have your personal data deleted.  You may make such a request at any time and Infinity Arc will evaluate if your request should be granted, however this right is subject to any legal rights or obligations we may have to retain data. For situations where in accordance with the law, we determine that your request to have your personal information deleted must be granted, Infinity Arc will do so without undue delay.
Right to restrict or object to the processing of your data: In certain circumstances you have the right to obtain restriction of the processing of your personal information, or to object on certain processing thereof on grounds relating to your particular situation

Right to withdraw consent
You have the right to withdraw consent at any time where we are relying on consent to process your personal information. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

7.What about Data Security when using our system?

You are responsible for keeping your login details to the Portal safe, in particular the password that we have given you or that you have chosen. These login credentials are for your own use. You are not permitted to share your credentials or other account details with any other person(s).

8.How do we handle changes to this Privacy Notice?

The terms of this Privacy Notice may change from time to time. We shall publish any material changes to this Privacy Notice through appropriate notices either on our Portal and/or website or contacting you using other communication channels.

9. Contact

In case you:

have any questions or concerns regarding this Candidate Privacy Notice, write to us at info@infinity-arc.com